Website visitor privacy notice

PRIVACY NOTICE FOR SUBSCRIBERS TO THESIS MARKET COMMENTARY AND/OR NEWS UPDATES

This Privacy Notice explains what personal data (information) we hold about you when you register to receive the Thesis Market Commentary or the News Update or to give us feedback via our website at www.thesisam.com, how we collect it, and how we use and may share information about you. We are required to notify you of this information under data protection legislation. Please ensure that you read this notice and any other similar notice we may provide to you from time to time when we collect or process personal information about you.

Who collects the information?

Thesis Asset Management Limited (‘Company’) is a ‘data controller’ and gathers and uses certain information about you.

What information do we collect about you?

For subscribers to the Thesis Market Commentary and visitors giving feedback: we collect your name and email address and information about your website usage collected using cookies.

For subscribers to the News Update: we collect you name, company name and email address and information about your website usage collected using cookies.

How do we collect the information about you?

We collect this information from you directly when you sign up to receive the Thesis Market Commentary and/or News Update or to give feedback via our website.

How will we use information about you?

We collect and use this information to send you the Thesis Market Commentary and/or the News Update, as requested, or to improve our service.

Direct marketing

We would like to send you information about our products and services, which may be of interest to you. Please go to www.thesisam.com to register your preferences. If you have consented to receive marketing literature from us, you may opt out later. You have the right to stop us from contacting you for marketing purposes at any time. If you no longer wish to be contacted for marketing purposes, please contact marketing@thesisam.com.

We will not share your information for marketing purposes with other organisations.

How we may share the information

We share your name and email address with our external email management company, currently dotmailer Limited, to help us manage and target our email contact more efficiently. The recipient of the information will be bound by confidentiality obligations. We may also be required to share some personal information with our regulator or as required to comply with applicable law.

We seek to ensure that our information collection and processing is always proportionate. We will notify you of any changes to information we collect or to the purposes for which we collect and process it.

Where information may be held

Information may be held at our offices and at our external email management company’s data centre, which is based in the UK. Information will not be transferred internationally to other countries around the world.

How long we keep your information

We will keep your information until you request to unsubscribe from receiving the Thesis Market Commentary and/or News Update or until we have dealt with your feedback.

Your rights as a data subject

You have the following rights in relation to your personal information:

  • right to access your personal information
  • right to rectify your personal information
  • right to restrict the use of your personal information (in certain specific circumstances)
  • right to request that your personal information is erased (in certain specific circumstances)
  • right to object to processing of your personal information (in certain specific circumstances)
  • right to data portability (in certain specific circumstances).

Please contact our Head of Compliance at compliance@thesisam.com, if (in accordance with applicable law) you would like to correct or request access to information that we hold relating to you or if you have any questions about this notice. We may only charge a reasonable fee for responding to access requests if the request is manifestly unfounded or excessive, especially if it is repetitive, or the request is for further copies of the same information.

You also have the right to ask our Head of Compliance at compliance@thesisam.com for some but not all of the information we hold and process to be erased (the ‘right to be forgotten’) in certain circumstances. Our Head of Compliance will provide you with further information about the right to be forgotten, if you ask for it. You can also write to us at Thesis Asset Management Limited, Exchange Building, St John’s Street, Chichester, West Sussex, PO19 1UP. Note that deletion may not be immediate.

How we keep your information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. This also extends to our subcontractors.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Cookies

For users of our website, web browser cookies, which are small text files, are placed on your computer to store information such as your IP address or other identifier, your browser type, and information about the content you view and interact with on our website. This information is used to remember your preferences and settings, remember information you may enter online, to keep you logged on to portals that we may offer, to generate statistics about how visitors use our website and to improve our website. Cookies do not give us access to your computer or any information about you, other than the data you choose to share with us.

For more information on the cookies we use and why, please go to www.thesisam.com and refer to the Cookie Policy.

You can choose to accept or decline cookies via your browser settings. To find out how to manage and delete cookies, visit www.aboutcookies.org or www.allaboutcookies.org. To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

Opting not to use cookies may prevent you from taking full advantage of the website.

Other websites

Our website may contain links to other websites which are outside our control and are not covered by this Privacy Notice. If you access other websites using the links provided, you should read the privacy notices on those websites.

Changes to our Privacy Notice

We will keep this Privacy Notice under regular review. Any changes we make to our Privacy Notice will be posted on our website at www.thesisam.com or can be requested by email from the Head of Compliance at compliance@thesisam.com or by writing to the Head of Compliance, Thesis Asset Management Limited, Exchange Building, St John’s Street, Chichester West Sussex PO19 1UP. This Privacy Notice was created to be effective from 25 May 2018.

Do you need extra help?

If you would like this notice in another format (including audio, large print and braille), please contact us.

How to complain

We hope that the Head of Compliance can resolve any query or concern you raise about our use of your information. If not, contact the Information Commissioner at www.ico.org.uk/concerns or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.

How to contact us

If you have any questions about our use of your personal information, please contact us by email at compliance@thesisam.com, or by writing to The Head of Compliance, Thesis Asset Management Limited, Exchange Building, St John’s Street, Chichester, West Sussex PO19 1UP or by calling 01243 531234.